Questionnaire
Locations & space policy
How deeply do you model buildings, floors and zones — and which rooms are bookable, which only reportable? Decisions that shape the entire workplace experience.
Updated May 18, 2026
Questionnaire · 4.3
Why this now
Locations are the second master-data pillar (after people). It’s a master-data choice with direct user impact: room names appear in Outlook, on kiosks, in mobile apps and in reports. Wrong modelling = every user reminded of your ad-hoc choices every day.
What do you deliver?
Location tree
Geo → Building → Floor → Room, with types per level.
Bookability per room
Bookable or not, with capacity, facilities and audience.
Naming convention
One readable and searchable spelling (language, capitals, prefixes).
Owners & workgroups
Who is responsible per building or zone for incidents and occupancy?
Key questions
- 1Which geographic layers do you really need — country, region, campus, building — or can you work flatter?
- 2Which buildings, floors and zones are in scope? Fully or selectively?
- 3Which room types do you distinguish (meeting room, focus room, desk, project room, phone booth, parking, locker)? Match existing terminology in the organisation.
- 4Bookability — only meeting rooms, also desks, also phone booths? With or without check-in?
- 5Capacity and facilities — which metadata do you record per room? (Seats, video, screen, whiteboard, accessibility.)
- 6Naming convention — building prefix, floor as number or letter, language? E.g.
BRU-3-Sahara (8p)orBRUSSELS/3/SAHARA? - 7Floor plans — do you have SVG/CAD available? Who draws and maintains zone layouts?
- 8Ownership per building/zone — who receives incident tickets, who authorises changes, who reports occupancy?
- 9Sync with Microsoft 365 / Google — which rooms are also published as Exchange/Google resources, and who is the source?
- 10Special categories — parking spaces, EV chargers, lockers, bike racks, reception points — include or out of scope?
Template — Room metadata
| Name | Building / floor | Type | Capacity | Facilities | Bookable? | M365 resource? | Owner |
|---|---|---|---|---|---|---|---|
| BRU-3-Sahara | Brussels / 3 | Meeting room | 8 | Teams Rooms, whiteboard | Yes, check-in 10 min | Yes | FM Brussels |
| BRU-2-FB-01 | Brussels / 2 | Phone booth | 1 | — | Yes, max 30 min | No | FM Brussels |
| … | … | … | … | … | … | … | … |