Our smart space booking makes it easy for colleagues to find and reserve meeting rooms in no time - fully tailored to their needs and your rules.
Employees plan meetings effortlessly in Microsoft Outlook or Google Calendar - booking rooms, catering, and visitors in one go. Communication with service teams happens naturally via Teams or Chat.
Gfacility brings your workplace together. Our all-in-one platform connects room bookings, attendees, visitors, and catering in one smooth flow - so meetings run effortlessly and everyone stays focused.
Quickly find the relevant information through user-friendly overviews with advanced filtering capabilities.
Receive timely notifications for important updates, tasks and reservations.
Automate (approval) processes and streamline tasks with customised tailored workflows.
Attractive catalogue with detailed room information and flexible rules to control who can book which rooms, and when.
Easy communication via email, with all correspondence automatically linked to the booking space.
Get valuable insights from edetailed analyses and flexible reporting.
Visualise and manage your planning with a clear and intuitive scheduler.
Work anywhere with the mobile app designed for maximum flexibility and easy access to bookable spaces.
Collect feedback and provide insightful ratings to monitor quality.
Google Calendar plug-in and user integrations.
Microsoft Outlook plug-in and user integrations.
Gfacility offers a smart and user-friendly room booking solution to help employees easily reserve meeting rooms, huddle spaces, or other workspaces, all integrated within your existing tools.
Gfacility is more than just a room booking tool, it's a complete room management system that supports smart scheduling, utilization tracking, and integrations with your existing workplace tools.
Yes. Gfacility is a cloud-based booking system accessible from any device, making it ideal for hybrid workplaces and multi-location organizations.
Unlike traditional tools, Gfacility combines intuitive booking, smart automation, and deep analytics, giving both employees and facility teams full control and visibility over space usage.
We follow enterprise-grade security standards including GDPR compliance, SSO (Single Sign-On), and data encryption.
Yes. Gfacility seamlessly integrates with both Microsoft Outlook and Google Calendar, ensuring real-time synchronization of bookings and preventing double reservations.
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms, it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources. Learn more about our full Workplace Management capabilities →
Absolutely. Gfacility supports recurring bookings and team reservations, making it ideal for regular meetings or team collaboration sessions.
Yes. Room status is updated in real-time, so users always see accurate availability across locations or buildings.
Yes. Bookings can be made through the web platform, mobile app, or physical room displays/kiosks if available.
Rooms can be automatically released if no check-in is detected via sensors or room signage. Additionally, because Gfacility is synced with users’ calendars, cancellations or rescheduled meetings will automatically free up the booked space, no manual action needed.
Yes. Gfacility allows admins to configure detailed booking policies, including limits, approval workflows, and room access rules based on user roles, departments, or locations. No other solution offers this level of customization and control over room booking behavior.
You can request a free demo or contact our team for a personalized walkthrough and onboarding plan tailored to your needs.
Booking a meeting room shouldn’t feel like a project on its own. With Gfacility, you skip the email chains, avoid double bookings, and make sure every meeting has the right space, people, and setup - without the usual hassle.
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