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Beyond the hype: actionable AI for Workplace management

Gfacility helps facility and workplace teams cut waste, reduce no-shows, and keep services running smoothly - without extra effort. From assistants that answer employee questions to agents that adjust services automatically, Gfacility AI acts as your digital colleague - always safe, always under your control, and freeing your teams to focus on what really matters.

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Beyond the hype: actionable AI for Workplace management

AI as assistant

Helpful, not decisive.

The AI assistant lives in Teams, chat and Gfacility itself. It helps employees and answers first-line questions without making them open another tool.

  • Works in Teams, chat and Gfacility itself
  • Answers from policy, knowledge base and CMDB directly
  • Guides short troubleshooting and opens a ticket itself
Teams · chat · Gfacility #workplace-help

Your brief to the AI co-worker

Review every incoming ticket, assess its priority, and check for duplicates or an underlying problem. Link them.

IT · by Lisa · 09:48

AI co-worker · execution

    AI as co-worker

    Briefed in text. Executed autonomously.

    The AI co-worker runs autonomously from a written brief.

    • Give it a brief in plain language
    • The digital co-worker executes the steps autonomously
    • Every action is permission-bound and fully traceable

    AI with safety as the default

    AI does the execution. People keep control.

    Hand the routine and repetitive work to AI, so your team has time for the work that genuinely needs a human. Execution is no longer the bottleneck — only imagination is.

    You do the human work. AI does the repetitive stuff.

    Your AI, our rules

    • Switch on AI where you need it - from booking to catering to cleaning.
    • Configure scenarios without coding. Just describe the task in plain language.
    • Start small and expand step by step as your needs grow.
    Your AI, our rules

    How does AI work?

    AI often sounds complicated. That’s why Gfacility makes it clear and practical with three roles you can actually use.

    AI Assistant - support for every employee

    • Always available via chat, voice, or even a picture.
    • Answers workplace questions instantly: “Where can I find a desk?” or “How do I book a meeting room?”
    • Creates requests with the right details or books meetings directly.
    • Cuts repetitive questions to your facility team, saving hours every week.
    AI Assistant - support for every employee
    AI Agent - your digital colleague

    AI Agent - your digital colleague

    • Works in the background, monitoring and acting for you.
    • Sends no-show reminders, adjusts catering orders, or changes cleaning schedules based on occupancy.
    • Follows up with suppliers to make sure work is done on time.
    • Frees your team from chasing tasks, so they can focus on people and experience.
    AI Advisor - insights and recommendations you can act on

    AI Advisor - insights and recommendations you can act on

    • Analyzes usage, occupancy, costs, and employee feedback.
    • Explains why things happen and predicts what’s coming next.
    • Recommends actions you can apply immediately.
    AI Advisor - insights and recommendations you can act on

    AI with security at its core

    • AI follows your existing permission structure - if it’s not possible in Gfacility, AI can’t do it either.
    • All interactions comply with your organization’s data privacy and security rules.
    • A transparent, auditable, and safe AI environment.
    AI with security at its core

    Everything you need for AI-powered intelligence

    Secure, compliant AI aligned with your workplace policies

    Secure, compliant AI aligned with your workplace policies

    No-code setup of workplace scenarios

    No-code setup of workplace scenarios

    Role-based AI: Assistants, Agents, Advisors

    Role-based AI: Assistants, Agents, Advisors

    Integration with booking, catering, cleaning, visitor, and service modules

    Integration with booking, catering, cleaning, visitor, and service modules

    Proactive automation - from reminders to supplier follow-ups

    Proactive automation - from reminders to supplier follow-ups

    Actionable insights with AI Advisor and Cortex Deep Research

    Actionable insights with AI Advisor and Cortex Deep Research

    Scalable platform - start small, expand at your pace

    Scalable platform - start small, expand at your pace

    FAQ - AI for workplace management

    Is AI safe to use with workplace data?

    Yes. Gfacility AI respects your existing permission structure and complies with all security and privacy requirements.

    Do I need coding skills?

    No. Just describe the task in plain language, the AI handles the rest

    What are typical workplace use cases?

    From booking desks and adjusting catering to cleaning schedules and supplier follow-ups, Gfacility AI adapts to your daily operations.

    How fast can we start?

    Most organizations see value within weeks. Start with Assistants, then grow into Agents and Advisors.

    What’s the cost of AI?

    Gfacility AI works like an on-demand digital employee, you only pay for what you use. Costs are based on tasks executed (like bookings adjusted or catering orders updated). Each executed task saves you money, so it’s an investment, not just a cost. No tasks executed? No costs.

    From manual to meaningful

    From manual to meaningful

    Booking a meeting room shouldn’t feel like a project on its own. With Gfacility, you skip the email chains, avoid double bookings, and make sure every meeting has the right space, people, and setup - without the usual hassle.

    Schedule a demo