Devices
Room Signages
Tablets at meeting rooms that show availability, let you book or extend on the spot, and sync with Outlook, Google and Gfacility.
Updated Jan 23, 2026
Configuration · Devices · 5.2
Room Signages are the tablets at each meeting room that show at a glance whether a space is free, reserved, or about to start. They close the loop between calendar software (Outlook, Google) and Gfacility — booking is possible through any channel, the signage always shows the current status.
Why this matters to the business
"Empty rooms stay reserved"
Auto-release — if nobody checks in within X minutes the room is automatically freed.
"Hallway arguments about who booked"
Organizer's name + meeting title visible — no more guessing.
"Need 30 minutes ad-hoc"
Book or extend on the spot up to a maximum duration (configurable per device, max 180 min).
"Branding is missing on devices"
Own colours, background image and logo — recognisable on every floor.
Per-device settings
| Field | What it controls |
|---|---|
| Name | Recognisable label for the device (internal). Not shown on screen. |
| Serial number | Unique number that appears after app installation — links device to the portal. |
| Room | Which meeting room this device represents. |
| Max duration | Maximum duration of a meeting booked or extended on the spot (max 180 minutes). |
| Allow extension | May a running reservation be extended? Always within max duration and availability. |
| Language | UI language of the signage. |
| Colours · background | Per-device branding. Transparency determines how strongly the theme colour overlays the image. |
Overarching settings
Alongside per-device config there are central settings that apply to all signages:
Status colours
Available · upcoming (within 10 min) · busy — three colours that follow your brand.
Auto-release
Number of minutes after which a no-show is automatically released — prevents phantom bookings.
Logo
Company logo that appears in the calendar view on all devices.
Kiosk mode + MDM
Locks the device to the app. Managed by Gfacility or via your own MDM.
Compatibility & activation
Works on Android 8+, iOS 10+ and as a PWA via room-signage.gfacility.com. Activation follows the same pattern as Visitor Kiosks: install app → serial number → link in portal.
Which decisions will you make?
Which rooms get a signage?
Meeting rooms yes, quiet work spaces usually not — cost/benefit per type.
Allow extension?
Yes in informal teams, no if you keep tight scheduling around meetings.
Which auto-release time?
10-15 min is standard. Shorter is stricter but irritates people who start late.
Central or per-device branding?
Central enforces consistency. Per-device is handy for multi-tenant buildings.