Module configuration
Finance
Chargeback, VAT codes, currency and ledger integration. The financial layer beneath orders, reservations and products — for consistent invoicing and export.
Updated May 18, 2026
Configuration · Modules · 4.7
The Finance module drives how Gfacility handles money: which VAT rates apply, which currency you invoice in, which ledger or cost centre chargeback lands on. Products and orders inherit their financial behaviour from here — configure it once, processed correctly everywhere.
Why this matters to the business
"Catering at 21% instead of 9%"
VAT codes hard-linked per category → no more typos on the final invoice.
"Chargeback manually in Excel"
Finance rules link orders to a cost centre — export straight to ERP.
"Multi-country = three systems"
Multi-currency + local VAT rates → one Gfacility tenant across multiple countries.
"External price differs from internal"
Pricing rules on organisation or group — external parties automatically get different rates.
The four components
Currency
Which currencies do you use, with how many decimals, with which symbol? EUR is the default; add more per country.
VAT codes
Percentages per category. Products and services reference them; when the rate changes you don't have to update every product.
Finance Keys
Ledger accounts, cost centre codes and project codes. The bridge between Gfacility data and your bookkeeping.
Finance rules
Condition → outcome. "Catering for external organisation → different cost centre + +30% surcharge". Stackable (order matters).
How a price is formed
- 1Product price as the base — defined on the product (see 4.5 Products).
- 2Finance rules evaluated in order — if they match, discount/surcharge applied.
- 3VAT code applied — from the product's category.
- 4Currency conversion if different from the tenant currency (e.g. organisation in CHF, tenant in EUR).
- 5Finance Keys attached — orderer's cost centre, product's ledger. The result is exportable.
Which decisions will you make?
Which currencies and rates?
A single tenant currency is the norm; multi-currency only when you genuinely invoice internationally.
Cost centre mapping
Derived from the orderer (their department), from the product, or from the combination? Drives how many rules you need.
External organisations
Standard rule "external org → +X% + different VAT" or negotiated per customer?
Bookkeeping export
Monthly CSV batch or real-time API? Which Finance Keys map to your ledger?