Visitor kiosks that welcome guests
Welcome visitors with ease and professionalism. The smart visitor management kiosk streamlines registration, eases reception workload, and creates a welcoming experience. Less wait, more personal attention - make a lasting impression.
Works
where you work
Employees plan meetings effortlessly in Microsoft Outlook or Google Calendar – booking rooms, catering, and visitors in one go. Communication with service teams happens naturally via Teams or Chat.
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Book directly from your calendar
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External attendees are automatically announced at reception
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High adoption: employees stay in familiar tools
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No duplicate input, only input visitor details once
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Transform workplace management
Gfacility brings your workplace together. Our all-in-one platform connects room bookings, attendees, visitors, and catering in one smooth flow – so meetings run effortlessly and everyone stays focused.
Everything you need for space reservation
Overviews and filters
Quickly find the relevant information through user-friendly overviews with advanced filtering capabilities.
Notifications
Receive timely notifications for important updates, tasks and reservations.
Workflows
Automate (approval) processes and streamline tasks with customised tailored workflows.
Catalogue and policies
Attractive catalogue with detailed room information and flexible rules to control who can book which rooms, and when.
Communications
Easy communication via email, with all correspondence automatically linked to the booking space.
Analysis & reporting
Get valuable insights from edetailed analyses and flexible reporting.
Mobile app
Work anywhere with the convenient mobile application, designed for maximum flexibility.
Reviews
Collect feedback and provide insightful ratings to monitor quality.
Custom visitor badges
Create and print customised visitor badges for a professional and personalised welcome.
Google integrations
Google Calendar plug-in and user integrations.
Microsoft integrations
Microsoft Outlook plug-in and user integrations.
Configurable layout
Adjustable release times and extension options.
Integrations
Seamlessly connect with building access control and parking management systems to automate entry permissions and access to parking.
GDPR automation
Automatically delete visitor data after a set retention period to ensure privacy compliance and data security.
Pre-registration form
Send guests a simple pre-registration form before their visit to capture details, preferences, and any required documents in advance.
Touchless check-in
Enable visitors to check in using their own smartphone - no physical contact required.
Emergency evacuation list
Access a real-time list of all visitors on site to ensure safety during evacuations.
Multi-location management
Manage visitor flows and reporting across multiple office sites from a single dashboard.
Frequently asked questions
What is a visitor management kiosk?
A visitor management kiosk is a self-service check-in station that automates the arrival process for guests, contractors, and deliveries. Instead of manual sign-in, visitors use a touchscreen or QR code to register, print a badge, and notify their host automatically.
How does the kiosk improve the visitor experience?
It shortens queues, eliminates paperwork, and ensures a smooth, professional welcome. Guests can check in within seconds, receive clear instructions, and feel attended to, even without a staffed reception desk.
Can it be used in multiple locations?
Yes. Manage all your kiosks from a single dashboard, whether you have one office or dozens of sites worldwide.
Does it support multiple visitor types?
Yes. You can set up different workflows for contractors, VIPs, deliveries, or interview candidates, each with its own sign-in requirements.
Does the kiosk integrate with our existing systems?
Absolutely. The kiosk connects with access control systems, parking management, Microsoft Outlook, Google Calendar, and other workplace tools for a seamless visitor journey.
Can we customise the kiosk for our brand?
Yes. You can add your logo, brand colours, and welcome messages to create a fully branded visitor experience.
Can the kiosk work without a receptionist?
Yes. The visitor kiosk system is fully equipped for an unmanned reception. It handles check-in, badge printing, host notifications, and access control, ensuring a welcoming experience even without on-site staff.
Is it GDPR/AVG compliant?
Yes. The system automates data retention policies, deleting visitor information after a set period and storing all data securely.
From manual to meaningful
Booking a meeting room shouldn’t feel like a project on its own. With Gfacility, you skip the email chains, avoid double bookings, and make sure every meeting has the right space, people, and setup - without the usual hassle.