Visitor management that sets the tone
Give every visitor a positive experience with effortless and welcoming visitor management. From simple registration and automatic check-in to real-time host notifications, Gfacility ensures guests feel instantly welcome and can join their meeting with full focus.
Visitor Kiosk
- Reduce queues and speed up throughput, especially during peak times.
- Automate repetitive tasks, freeing up staff capacity.
- Enable employees to focus on personalised hospitality instead of routine work.
- Ensure a smooth reception experience, even at an unmanned front desk.
Transform workplace management
Gfacility brings your workplace together. Our all-in-one platform connects room bookings, attendees, visitors, and catering in one smooth flow – so meetings run effortlessly and everyone stays focused.
Everything you need
Overviews and filters
Quickly find the relevant information through user-friendly overviews with advanced filtering capabilities.
Notifications
Receive timely notifications for important updates, tasks and reservations.
Workflows
Automate (approval) processes and streamline tasks with customised tailored workflows.
Catalogue and policies
Attractive catalogue with detailed room information and flexible rules to control who can book which rooms, and when.
Communications
Easy communication via email, with all correspondence automatically linked to the booking space.
Analysis & reporting
Get valuable insights from edetailed analyses and flexible reporting.
Mobile app
Work anywhere with the convenient mobile application, designed for maximum flexibility.
Reviews
Collect feedback and provide insightful ratings to monitor quality.
Visitor badges
Create and print customised visitor badges for a professional and personalised welcome.
Google integrations
Google Calendar plug-in and user integrations.
Microsoft integrations
Microsoft Outlook plug-in and user integrations.
Frequently asked questions
What is Visitor management software?
Visitor management software is a digital system that tracks, manages, and records visitor activity in your building or office. Instead of relying on paper sign-in sheets, it automates the entire process - from pre-registration and touchless check-in to badge printing, host notifications, and data reporting. Modern visitor management systems (VMS) such as Gfacility improve security, streamline reception workflows, and create a professional, personalised welcome for every guest.
How does a visitor management system improve our reception process?
A digital visitor management system automates every step of the visitor journey. Guests can pre-register online, check in via a kiosk or QR code, receive a printed badge, and automatically notify their host. This reduces reception desk workload, shortens queues, and ensures accurate visitor records.
Can it manage multiple locations?
Yes. Our enterprise visitor management solution allows you to manage visitor policies, check-ins, and reports for multiple sites from one central dashboard.
Can it integrate with our existing systems?
Yes. Gfacility’s enterprise visitor management system connects seamlessly with Microsoft Outlook, Google Calendar, access control, parking management, and meeting room booking systems, giving you one smooth, end-to-end process.
Is the visitor management system GDPR compliant?
Absolutely. Our automated visitor management solution is fully compliant with GDPR regulations. Visitor data is securely stored and automatically deleted after a set retention period to protect privacy.
How does the system support emergency procedures?
During an evacuation, you’ll have instant access to a real-time list of all visitors currently on-site, a key safety feature of our office visitor management system.
How fast is the check-in process?
With a self-service visitor management kiosk or QR code check-in, guests can be registered in less than 30 seconds, with instant badge printing and host notifications.
Does it support multiple languages?
Yes. Multi-language support ensures your visitor management kiosk system is user-friendly for all guests, no matter where they come from.
Can we collect specific visitor details like license plates or dietary preferences?
Yes. You can customise your visitor management software to capture any required information, such as vehicle registration for parking access or dietary preferences for catering.
Can the system be customised to our brand?
Yes. From the check-in screens and badge designs to the emails and notifications, every touchpoint in our digital visitor management system can be customised to reflect your company’s branding.
What reporting options are available?
You’ll have access to detailed reports and analytics, including visitor volumes, peak check-in times, and repeat visits. These insights help you optimise staffing, security planning, and the overall guest experience.
How do I get started with Gfacility?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms - it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources.
How much does a visitor management system cost?
Pricing depends on the number users and required features. Contact us for a personalised visitor management system price based on your requirements.
From manual to meaningful
Booking a meeting room shouldn’t feel like a project on its own. With Gfacility, you skip the email chains, avoid double bookings, and make sure every meeting has the right space, people, and setup - without the usual hassle.