Room booking without fuss
Our smart space booking makes it easy for colleagues to find and reserve meeting rooms in no time – fully tailored to their needs and your rules.
Works
where you work
Employees plan meetings effortlessly in Microsoft Outlook or Google Calendar – booking rooms, catering, and visitors in one go. Communication with service teams happens naturally via Teams or Chat.
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Book directly from your calendar
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Real-time sync prevents no-shows and waste
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High adoption: employees stay in familiar tools
Watch video
Search, check-in, renew
- Use smart room signage for easy check-ins
- Extend meetings directly from the signage
- Instantly find an available room
- Tackle no-shows effectively
- Ensure optimal utilisation of meeting rooms
- Provide peace of mind for users
Transform workplace management
Gfacility brings your workplace together. Our all-in-one platform connects room bookings, attendees, visitors, and catering in one smooth flow – so meetings run effortlessly and everyone stays focused.
Everything you need for space reservation
Overviews and filters
Quickly find the relevant information through user-friendly overviews with advanced filtering capabilities.
Notifications
Receive timely notifications for important updates, tasks and reservations.
Workflows
Automate (approval) processes and streamline tasks with customised tailored workflows.
Catalogue and policies
Attractive catalogue with detailed room information and flexible rules to control who can book which rooms, and when.
Communications
Easy communication via email, with all correspondence automatically linked to the booking space.
Analysis & reporting
Get valuable insights from edetailed analyses and flexible reporting.
Scheduler
Visualise and manage your planning with a clear and intuitive scheduler.
Mobile app
Work anywhere with the mobile app designed for maximum flexibility and easy access to bookable spaces.
Reviews
Collect feedback and provide insightful ratings to monitor quality.
Google integrations
Google Calendar plug-in and user integrations.
Microsoft integrations
Microsoft Outlook plug-in and user integrations.
Frequently asked questions
What is Gfacility room booking software?
Gfacility offers a smart and user-friendly room booking solution to help employees easily reserve meeting rooms, huddle spaces, or other workspaces, all integrated within your existing tools.
Is Gfacility a room management system or just a booking tool?
Gfacility is more than just a room booking tool, it's a complete room management system that supports smart scheduling, utilization tracking, and integrations with your existing workplace tools.
Is this an online meeting room booking system?
Yes. Gfacility is a cloud-based booking system accessible from any device, making it ideal for hybrid workplaces and multi-location organizations.
What makes Gfacility different from other meeting room booking systems?
Unlike traditional tools, Gfacility combines intuitive booking, smart automation, and deep analytics, giving both employees and facility teams full control and visibility over space usage.
How secure is Gfacility Room Booking?
We follow enterprise-grade security standards including GDPR compliance, SSO (Single Sign-On), and data encryption.
Can I integrate Gfacility with Outlook or Google Calendar?
Yes. Gfacility seamlessly integrates with both Microsoft Outlook and Google Calendar, ensuring real-time synchronization of bookings and preventing double reservations.
Can I use Gfacility to manage other shared resources (like parking or equipment)?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms, it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources. Learn more about our full Workplace Management capabilities →
Does the system support recurring or group bookings?
Absolutely. Gfacility supports recurring bookings and team reservations, making it ideal for regular meetings or team collaboration sessions.
Is the room availability shown in real-time?
Yes. Room status is updated in real-time, so users always see accurate availability across locations or buildings.
Can I manage room bookings via a mobile app or kiosk?
Yes. Bookings can be made through the web platform, mobile app, or physical room displays/kiosks if available.
How does Gfacility help reduce no-shows?
Rooms can be automatically released if no check-in is detected via sensors or room signage. Additionally, because Gfacility is synced with users’ calendars, cancellations or rescheduled meetings will automatically free up the booked space, no manual action needed.
Is it possible to set booking rules or approval workflows?
Yes. Gfacility allows admins to configure detailed booking policies, including limits, approval workflows, and room access rules based on user roles, departments, or locations. No other solution offers this level of customization and control over room booking behavior.
How do I get started with Gfacility?
You can request a free demo or contact our team for a personalized walkthrough and onboarding plan tailored to your needs.
From manual to meaningful
Booking a meeting room shouldn’t feel like a project on its own. With Gfacility, you skip the email chains, avoid double bookings, and make sure every meeting has the right space, people, and setup - without the usual hassle.