Automate workplace management, reduce no-shows, and boost the user experience – all from one intuitive platform, fully integrated with Microsoft 365 and Google Workspace.
Visitor management
Automate the entire visitor process: from registration and notifications to badge printing and security checks (GDPR-proof).
Room signage and visitor kiosk
Streamline room bookings and visitor check-ins with smart signage and intuitive self-service kiosks - designed to enhance front-desk efficiency and workplace experience.
Catering management
Manage orders smartly based on attendance. Prevent waste and maintain control over quanitties.
Room bookings
Employees book spaces effortlessly, while you stay in control of rules, availability and approvals. Optimize usage and reduce external costs - all in one streamlined flow.
Ticketing
Manage IT, HR, and Facility tickets from one place - with smart routing, effortless collaboration, clear user updates, and secure role based access.
Asset management
Maintain control over all your workplace assets. Schedule maintenance and prevent failures or downtime.
Financial insights
Record expenses, allocate budgets, and optimize the costs of your services.
Space usage
Monitor occupancy trends and identify underused spaces in real time. Make smarter, data-driven decisions to optimize every square meter.
Service delivery
Track service requests, monitor resolution times, and ensure adherence to ITIL workflows. Gain visibility into performance bottlenecks and continuously improve service delivery.
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Optimize space usage, prevent no-shows, and let AI automatically adjust catering to the actual number of attendees.
Cut external room rental, reduce food waste, and eliminate low-value service desk tasks through automation.
Support greener choices with CO₂-aware ordering and a zero-food-waste approach.
Facilities that practically run themselves: smoother processes, faster response times, and fewer errors.
A workplace that’s a delight to use: booking, ordering, and requesting services is effortless, and the experience feels seamless from start to finish.
Maurice Verwer
Director Facility Management & Business Support at PwC Netherlands
1
Unified booking platform
2500+
Meetings each month
87%
Faster bookings
100%
Real-time insights
Native integration with Microsoft 365 & Google Workspace
Open API & Single Sign-On (SSO)
Fast implementation, no custom development required
Frequently asked questions
What is an FMIS and why do I need it?
An FMIS (Facility Management Information System) centralizes and streamlines the management of all your facility operations, from room bookings to maintenance. For facility managers, it reduces administrative workload, increases transparency, and helps deliver better service with fewer resources.
How is Gfacility different from other FMIS providers?
Gfacility is the only FMIS that combines full Outlook integration, AI-driven automation, and a human-centric design. Facility managers benefit from fewer systems to manage, smarter automation, and a platform that end users actually enjoy using.
Can I manage multiple buildings or locations?
Yes, Gfacility is designed for multi-site organizations. You can manage multiple buildings from a single dashboard and apply location-specific rules or workflows where needed.
How does Gfacility improve space utilization and reduce no-shows?
Using AI, Gfacility monitors booking patterns, predicts usage, and proactively sends reminders to users. It can automatically release unused rooms and optimize occupancy, helping you use your space more efficiently and reduce waste.
What kind of reporting and insights does Gfacility offer?
Facility managers can access real-time dashboards, occupancy analytics, service response metrics, and AI-driven insights to improve planning and operations. Exportable reports support both day-to-day management and strategic decision-making.
Does Gfacility help with hybrid working strategies?
Yes. The platform supports shared desks, dynamic workspaces, and flexible scheduling. You can manage who works where and when, while providing employees with a seamless booking experience.
What if I only want to start with one module, like bookings?
That's no problem. Gfacility is modular and flexible. Start with what you need today and scale up when you're ready.
How easy is onboarding and change management?
Very easy. Gfacility is built to be intuitive and integrates with tools your team already uses (like Outlook). Most users need little to no training, and our team supports you throughout onboarding.
How secure is the system?
Gfacility is fully GDPR-compliant. We use secure authentication (SSO), data encryption, and detailed access controls to ensure your facility and employee data is safe.
What support do we get after going live?
You’ll have access to our support team, documentation, training resources, and customer success management. We actively help you improve adoption and get the most value from the system.
Book a demo today and discover how the smartest FMIS saves time, money, and frustration.
