Facility Asset Management Software – AI-powered control for every workplace asset

Get full visibility of your buildings, spaces and equipment, from HVAC systems to furniture and vehicles. With Gfacility’s AI-powered Asset Management, you stay in control of every asset’s condition, lifecycle and cost, while automating maintenance, data accuracy and reporting.

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From static spreadsheets to a living, self-maintaining asset register

Traditional facility systems often rely on manual updates and disconnected data. Gfacility turns asset management into a living, self-maintaining system where AI keeps everything clean, complete and up to date.

All buildings, equipment and spaces managed in one place.
AI keeps records accurate without manual work.
Maintenance tasks and service requests seamlessly linked.
Improve uptime, extend asset life and control costs.

Always accurate with AI-driven data validation

Our AI agents continuously check asset data against building systems, sensors and maintenance records. When something changes, such as an asset being moved or replaced, the system updates automatically. No more outdated spreadsheets or missed updates.

Visual relationships you can understand at a glance

See how spaces, assets and services connect. From lighting and HVAC to workstations and meeting rooms, Gfacility helps you understand dependencies and plan maintenance without disruption.

Lifecycle management from purchase to retirement

Every asset has a lifecycle, from purchase and installation to use, maintenance and disposal. Gfacility tracks every stage, including costs, warranty and energy use, giving facility, finance and procurement teams one shared view of asset value and performance.

Proactive AI agents – tireless digital asset managers

Gfacility’s AI agents monitor assets continuously and detect issues before they become problems. They flag upcoming inspections, warranty expirations and underused equipment automatically. Need a custom routine? Just describe it in plain language, such as “Check all elevators every Friday” or “Notify me when room temperature exceeds 25°C.” The AI agent handles it without coding or setup.

Complete visibility for every stakeholder

Interactive dashboards provide real-time insight into asset condition, lifecycle costs and energy use. Each role sees what matters most: facility teams see performance, finance sees cost, and sustainability teams see energy and CO₂ impact.

Transform Facility Management

With our all-in-one Facility Management Software (FMIS), you don’t just manage asset – you transform how Facility Management delivers value across the organization. Discover a smarter way of working.

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Everything you need for smart facility asset management

AI validation & correction

Keep asset data accurate and automatically updated.

Visual asset relationships

Understand how spaces and systems connect at a glance.

Lifecycle & cost tracking

Monitor every stage of the asset lifecycle with cost visibility.

Preventive maintenance

Automate inspections and recurring maintenance tasks.

Role-based dashboards

Give each team clear insights on cost, performance and use.

Linked service workflows

Connect assets directly to service requests and work orders.

Proactive alerts

Get notified of risks, maintenance needs and compliance issues early.

Audit trail & compliance

Track every update to meet ISO and ESG standards.

Energy & occupancy data

Combine energy and occupancy insights to optimize efficiency.

Mobile access

Manage and update assets anywhere, anytime.

Integration-ready

Connect easily with BMS, IoT, ERP and procurement systems.

Custom asset types

Define your own asset categories and data fields.

Reporting & analytics

Analyze cost, usage and sustainability trends in real time.

Frequently asked questions

What is facility asset management?

It is the centralized management of all your physical assets, from buildings and equipment to vehicles and furniture. It ensures every asset is tracked, maintained and optimized for cost, performance and compliance.

How does AI improve asset management?

AI agents automatically detect changes, validate data and alert you to maintenance needs or anomalies, reducing manual work and improving accuracy.

Can Gfacility connect with our existing systems?

Yes. Gfacility integrates with Building Management Systems (BMS), IoT sensors, ERP, procurement tools and workplace platforms such as Microsoft 365 and Google Workspace.

Is Gfacility suitable for both IT and facility assets?

Absolutely. Gfacility bridges IT and Facility Management, offering a single unified asset platform for all departments.

How fast can we implement it?

Most organizations go live within weeks using pre-configured templates and flexible integration options.

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From manual to meaningful

Your IT team has more to offer than just password resets. With Gfacility, you streamline support requests, eliminate workflow chaos, and gain the insights needed to become a proactive, strategic partner. Stop chasing tickets and start creating value.

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