Sustainable catering management, simplified
The Gfacility catering management system lets employees order from their calendars while you stay in control. AI-driven adjustments and CO₂-aware nudging reduce waste, lower emissions, and simplify admin - all while boosting satisfaction.
Works
where you work
Employees plan meetings effortlessly in Microsoft Outlook or Google Calendar – booking rooms, catering, and visitors in one go. Communication with service teams happens naturally via Teams or Chat.
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Book directly from your calendar
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Real time calendar sync prevents foodwaste
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High adoption: employees stay in familiar tools
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Transform workplace management
Gfacility brings your workplace together. Our all-in-one platform connects room bookings, attendees, visitors, and catering in one smooth flow – so meetings run effortlessly and everyone stays focused.
Everything you need for catering management
Overviews and filters
Quickly find the relevant information through user-friendly overviews with advanced filtering capabilities.
Notifications
Receive timely notifications for important updates, tasks and reservations.
Workflows
Automate (approval) processes and streamline tasks with customised tailored workflows.
Catalogue and policies
Attractive catalogue with detailed room information and flexible rules to control who can book which rooms, and when.
Communications
Easy communication via email, with all correspondence automatically linked to the booking space.
Analysis & reporting
Get valuable insights from edetailed analyses and flexible reporting.
Mobile app
Work anywhere with the convenient mobile application, designed for maximum flexibility.
Reviews
Collect feedback and provide insightful ratings to monitor quality.
Google integrations
Google Calendar plug-in and user integrations.
Microsoft integrations
Microsoft Outlook plug-in and user integrations.
Frequently asked questions
How can I manage catering without adding extra work for my team?
With Gfacility’s catering management system, employees place their own orders directly from their calendars. You keep full oversight, while the system automates confirmations, adjustments, and cancellations, removing the need for manual admin.
How do I keep control if staff order their own catering?
Our catering service management tools give you real-time dashboards of all upcoming orders, costs, and supplier commitments. You set the rules, preferred vendors, and approval flows, the system handles the rest.
Can I manage catering suppliers directly from the platform?
Yes, all supplier communication is centralised within the catering management tool, with orders, changes, and confirmations automatically logged. No more chasing emails or phone calls.
How are dietary needs and allergies handled?
Employees can register preferences, dietary restrictions, and allergies within the system. For visitors, food preferences and allergies can be added automatically when they respond to the catering confirmation email sent via the visitor management feature.
How does the system adapt to last-minute changes in attendance?
Gfacility continuously syncs with each participant’s calendar and combines it with historical attendance data to give the most accurate catering forecasts. AI-driven portion recommendations further help match supply to demand.
How does the system prevent waste from cancelled meetings?
Through calendar integration, catering orders automatically update when attendees change and are cancelled instantly if the meeting is called off, a key advantage in modern catering operations management. You can also set cancellation deadlines and still recharge the costs to the requester, helping you avoid waste while maintaining cost recovery.
How does Gfacility help reduce our CO₂ footprint?
The platform uses CO₂-aware nudging to guide employees towards more sustainable menu options, making greener catering choices easy and visible. Over time, this leads to lower emissions without reducing choice or quality.
Can I report on costs, usage, and sustainability performance?
Yes, detailed reporting gives you insight into spending, order volumes, menu trends, and waste reduction achievements. This helps you track ROI, measure sustainability KPIs, and optimise catering facilities management.
How can I keep the catering budget under control while keeping users happy?
By combining employee self-service ordering with automated oversight, AI-driven optimisation, and waste reduction, you deliver high-quality catering at lower operational costs, boosting satisfaction without overspending.
Can I integrate Gfacility with my bookkeeping tools?
Yes, Gfacility can automatically insert catering costs into your bookkeeping system for internal handling, cost allocation, and budget tracking, ensuring smooth financial reconciliation.
From manual to meaningful
Booking a meeting room shouldn’t feel like a project on its own. With Gfacility, you skip the email chains, avoid double bookings, and make sure every meeting has the right space, people, and setup - without the usual hassle.