Visitor management that sets the tone

Visitor management software is a digital system that tracks, manages, and records visitor activity in your building or office. Instead of relying on paper sign-in sheets, it automates the entire process - from pre-registration and touchless check-in to badge printing, host notifications, and data reporting.
Modern visitor management systems (VMS) such as Gfacility improve security, streamline reception workflows, and create a professional, personalised welcome for every guest.

A digital visitor management system automates every step of the visitor journey. Guests can pre-register online, check in via a kiosk or QR code, receive a printed badge, and automatically notify their host. This reduces reception desk workload, shortens queues, and ensures accurate visitor records.

Yes. Our enterprise visitor management solution allows you to manage visitor policies, check-ins, and reports for multiple sites from one central dashboard.

Through notification rules you set up yourself. A rule fires on a visitor status, such as the arrival, applies to the buildings you select and sends an email, or a chat message through Microsoft Teams or Google Chat when your workspace runs on one of them. The chat channel only reaches people inside your own organisation, so an external co-host is notified by email. You pick the recipients per rule, so the host and the organiser of the meeting can both be on it.

Yes. Gfacility’s enterprise visitor management system connects seamlessly with Microsoft Outlook, Google Calendar, access control, parking management, and meeting room booking systems, giving you one smooth, end-to-end process.

Absolutely. Our automated visitor management solution is fully compliant with GDPR regulations. Visitor data is securely stored and automatically deleted after a set retention period to protect privacy.

During an evacuation, you’ll have instant access to a real-time list of all visitors currently on-site, a key safety feature of our office visitor management system.

With a self-service visitor management kiosk or QR code check-in, guests can be registered in less than 30 seconds, with instant badge printing and host notifications.

Yes. Multi-language support ensures your visitor management kiosk system is user-friendly for all guests, no matter where they come from.

Yes, when check-out is switched on for that kiosk. The visitor scans the QR code from the invitation or types the email address they were invited on, and the kiosk records the check-out time on the visit and moves it to the check-out status of its visitor type. That keeps the list of people in the building accurate through the day, which is exactly what an evacuation list depends on. Check-out stays optional per kiosk, so a reception that does not want it simply leaves it off.

Yes. You can customise your visitor management software to capture any required information, such as vehicle registration for parking access or dietary preferences for catering.

Yes. From the check-in screens and badge designs to the emails and notifications, every touchpoint in our digital visitor management system can be customised to reflect your company’s branding.

The kiosk prints on Brother label printers, the full catalogue of the Brother Print SDK: 116 models across the QL, PT, RJ, TD and mobile families. You connect the printer over Wi-Fi, USB or Bluetooth. The QL families take a label size you choose per kiosk; the others print on whatever media is loaded. The badge itself is yours: a visual designer for text, visit fields, logos, icons and shapes, and a badge template linked to a building, so each site can hand out its own badge.

You’ll have access to detailed reports and analytics, including visitor volumes, peak check-in times, and repeat visits. These insights help you optimise staffing, security planning, and the overall guest experience.

Our team guides you through onboarding and implementation. The flexible booking engine behind Gfacility reaches further than visitor management, so the same platform can also handle parking spaces, company vehicles, equipment and other shared resources.

Pricing depends on the number users and required features. Contact us for a personalised visitor management system price based on your requirements.