The Gfacility catering management system lets employees order from their calendars while you stay in control. AI-driven adjustments and CO₂-aware nudging reduce waste, lower emissions, and simplify admin - all while boosting satisfaction.
Employees plan meetings effortlessly in Microsoft Outlook or Google Calendar - booking rooms, catering, and visitors in one go. Communication with service teams happens naturally via Teams or Chat.
Gfacility brings your workplace together. Our all-in-one platform connects room bookings, attendees, visitors, and catering in one smooth flow - so meetings run effortlessly and everyone stays focused.
Quickly find the relevant information through user-friendly overviews with advanced filtering capabilities.
Receive timely notifications for important updates, tasks and reservations.
Automate (approval) processes and streamline tasks with customised tailored workflows.
Attractive catalogue with detailed room information and flexible rules to control who can book which rooms, and when.
Easy communication via email, with all correspondence automatically linked to the booking space.
Get valuable insights from edetailed analyses and flexible reporting.
Work anywhere with the convenient mobile application, designed for maximum flexibility.
Collect feedback and provide insightful ratings to monitor quality.
Google Calendar plug-in and user integrations.
Microsoft Outlook plug-in and user integrations.
With Gfacility’s catering management system, employees place their own orders directly from their calendars. You keep full oversight, while the system automates confirmations, adjustments, and cancellations, removing the need for manual admin.
Our catering service management tools give you real-time dashboards of all upcoming orders, costs, and supplier commitments. You set the rules, preferred vendors, and approval flows, the system handles the rest.
Yes, all supplier communication is centralised within the catering management tool, with orders, changes, and confirmations automatically logged. No more chasing emails or phone calls.
Employees can register preferences, dietary restrictions, and allergies within the system. For visitors, food preferences and allergies can be added automatically when they respond to the catering confirmation email sent via the visitor management feature.
Gfacility continuously syncs with each participant’s calendar and combines it with historical attendance data to give the most accurate catering forecasts. AI-driven portion recommendations further help match supply to demand.
Through calendar integration, catering orders automatically update when attendees change and are cancelled instantly if the meeting is called off, a key advantage in modern catering operations management. You can also set cancellation deadlines and still recharge the costs to the requester, helping you avoid waste while maintaining cost recovery.
The platform uses CO₂-aware nudging to guide employees towards more sustainable menu options, making greener catering choices easy and visible. Over time, this leads to lower emissions without reducing choice or quality.
Yes, detailed reporting gives you insight into spending, order volumes, menu trends, and waste reduction achievements. This helps you track ROI, measure sustainability KPIs, and optimise catering facilities management.
By combining employee self-service ordering with automated oversight, AI-driven optimisation, and waste reduction, you deliver high-quality catering at lower operational costs, boosting satisfaction without overspending.
Yes, Gfacility can automatically insert catering costs into your bookkeeping system for internal handling, cost allocation, and budget tracking, ensuring smooth financial reconciliation.
Booking a meeting room shouldn’t feel like a project on its own. With Gfacility, you skip the email chains, avoid double bookings, and make sure every meeting has the right space, people, and setup - without the usual hassle.
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