Sustainable catering management, simplified

With Gfacility’s catering management system, employees place their own orders directly from their calendars. You keep full oversight, while the system automates confirmations, adjustments, and cancellations, removing the need for manual admin.

You get real-time dashboards of every upcoming order and what it costs, so nothing happens out of sight. Around that you set the ordering rules: an order deadline, a minimum quantity per item and who may order what. Status workflows send an order for approval where you want one, and automation rules take care of the repetitive steps, so self-service does not turn into a stream of exceptions on your desk.

Not as a portal: your caterer does not log in to Gfacility and there is no ordering integration with their own system. What you get is one place where the whole order lives. Every order, change and cancellation is logged on the order line, and Gfacility mails the order list to your caterer automatically, as a complete list, as a short list or as only the changes since the last one. You record the purchase price per item yourself, so the difference between what you buy and what you charge on stays visible in your reporting.

Catalogue items carry vegetarian, vegan, local and seasonal labels, and those show as badges while somebody is ordering, so a suitable choice is easy to spot. There is no built-in allergen register and Gfacility does not collect a visitor's allergies by itself: when you need individual wishes, add a custom field to the booking form and the answers travel with the order to the kitchen.

Gfacility continuously syncs with each participant’s calendar and combines it with historical attendance data to give the most accurate catering forecasts. AI-driven portion recommendations further help match supply to demand.

Through calendar integration, catering orders automatically update when attendees change and are cancelled instantly if the meeting is called off, a key advantage in modern catering operations management. You can also set cancellation deadlines and still recharge the costs to the requester, helping you avoid waste while maintaining cost recovery.

The platform uses CO₂-aware nudging to guide employees towards more sustainable menu options, making greener catering choices easy and visible. Over time, this leads to lower emissions without reducing choice or quality.

Yes, detailed reporting gives you insight into spending, order volumes, menu trends, and waste reduction achievements. This helps you track ROI, measure sustainability KPIs, and optimise catering facilities management.

By combining employee self-service ordering with automated oversight, AI-driven optimisation, and waste reduction, you deliver high-quality catering at lower operational costs, boosting satisfaction without overspending.

Yes, Gfacility can automatically insert catering costs into your bookkeeping system for internal handling, cost allocation, and budget tracking, ensuring smooth financial reconciliation.